Registrations

General information

  • All registration fees are VAT exempt based on article 44 § 2, 4° of the Belgian VAT directive.
  • Registration fees are to be paid in Euros (€) by bank transfer, online payment or invoice.
  • Your registration is effective upon the receipt of full payment of the registration fee by us, i.e. only those participants having fully paid their registration fees will be entitled to participate in the conference.
  • If we have not received your payment 4 weeks after the date of registration, your registration will be cancelled. Three weeks before the conference (17-03-2025), all unpaid registrations will be cancelled.

*Student or retired professor fee = only for retired professors and full-time students (academic year 2024 – 2025)  from the partner institutes of Trends in Brewing. The partner institutes are: KU Leuven, Technical University Berlin, University of Nottingham, Oregon State University, the Italian Brewing Research Centre (University of Perugia) and Ghent University.

*Presenter (oral or poster) fee is only for the presenting author. We only accept one presenting author per oral or poster. 

Regular | Presenter | Student registration fee includes:

  • Admittance to the symposium and exhibition
  • Name tag and meeting materials
  • All coffee breaks and lunches during the symposium
  • Get-Together-Party on Sunday, 6 April 2025
  • Poster Session with street food on Monday, 7 April 2025
  • Symposium Dinner on Tuesday, 8 April 2025

1-Day registration fee includes:

  • Admittance to the symposium and exhibition on the day of your registration
  • Name tag and meeting materials
  • All coffee breaks and lunch on the day of your registration

 

Registration process

  • To register, please complete our registration form. You can find our registration tool by clicking on the button above.
  • It will be possible register from 1 September 2024 until 23 March 2025. The early bird deadline is 7 February 2025.
  • The registration form consists of 5 steps:
    • Step 1 – General information: please include your personal information on this page
    • Step 2 – Promo code: this step is only relevant for keynote speakers/sponsors/organization. If you did not receive any code from the organization, you may click on ‘Next’.
    • Step 3 – Select the fee that is applicable to your situation.
    • Step 4 – Please select the social activities that you wish to attend.
    • Step 5 – Payment information: in this final step, you can indicate your preferred method of payment (online payment, bank transfer or invoice). If you require an invoice, please select ‘bank transfer’ in the final step of your online registration and contact info@trendsinbrewing.org.  
  • You will receive a first email with an automatic confirmation that the registration has been received. This e-mail will also contain all payment details. All payments should be made in advance in Euro (EUR, €) within 14 days after your registration. If we have not received your payment 4 weeks after the date of registration, your registration will be cancelled.
  • After payment, you will receive a second email confirming that we have received your payment.

If you did not receive these emails, the emails may have gotten stuck in your spam filter, or either your registration or payment was unsuccessful. Should this happen, please contact info@trendsinbrewing.org.

Payment methods

You can pay your registration via the following options:

  • ONLINE PAYMENT: You can pay online via Bancontact, Maestro, Visa or Mastercard. You will receive a proof of payment/registration overview afterwards.
  • BANK TRANSFER: If you choose this option, you will receive an email with all payment details attached. You will receive a proof of payment/registration overview once we have processed your payment.
  • INVOICE: To receive an official invoice, please select the ‘bank transfer’ button below, click on ‘save’, and send an email to info@trendsinbrewing.org to request an invoice. Please do not pay before receiving the invoice. The invoice will be sent to you by email, together with payment instructions. You will be able to pay the invoice by bank transfer or credit card. Please note that we can only send official invoices to participants that have not yet paid their registration fee. If you already paid your registration by credit card or bank transfer, our financial department will only be able to send you a proof of payment.

Cancellation policy

  • Cancellations until 5 February 2025: Full refund of the registration fee, minus € 50 administrative cost. 
  • Cancellations after 5 February and until 5 March 2025: 50% refund of the registration fee. 
  • Cancellations after 5 March 2025: No refunds will be made.
  • Unpaid registrations will be cancelled by the KU Leuven Conference Office 4 weeks after they have been made. The conference office must be notified in writing of cancellation of registrations. Three weeks before the conference (17-03-2025), all unpaid registrations will be cancelled.

Please send possible changes for registrations and cancellations by email to info@trendsinbrewing.org. 

 

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